Every HR team faces the same challenge: too many tasks, too little time. From reviewing resumes to managing candidate pipelines and tracking outreach, it’s easy to spend hours on repetitive admin work.

At Bitsens, we decided to change that.
We built a simple AI agent for HR automation — and now it saves our team several hours every single week.

Here’s how it works.

The Problem: Manual Candidate Screening and Tracking

When we receive a new request for a developer or designer through our outstaffing service, our HR team needs to:

1. Review dozens (sometimes hundreds) of resumes

2. Check for key skills or certifications

3. Match profiles to client requirements (frameworks, languages, experience)

4. Log qualified candidates in our ATS

5. Follow up with promising leads

It’s an essential part of the process — but highly repetitive.

Our team estimated they were spending 10–15 hours per week on basic screening and candidate tracking.

Why an AI Agent for HR Automation Was the Perfect Fit

Building a full AI-powered ATS? Overkill.
Hiring more recruiters? Expensive.
Off-the-shelf tools? Too generic for our niche needs.

Instead, we developed a lightweight AI agent that works alongside our existing workflow:

• Parses incoming resumes (PDF, DOC, TXT)
• Extracts key skills, certifications, and languages
• Flags top candidates based on client-specific criteria
• Updates our internal tracking sheet
• Sends a summary report to the HR team in chat bot

The Results: Hours Saved, Better Focus

With the AI agent running in the background, we’ve seen measurable impact:

• 6–8 hours saved per week on average

• Faster response time to client requests

• Better matching of candidates to project needs

• Happier HR team (less copy-pasting, more people-focused work)

And the best part?
The AI agent cost us less than €3,000 to develop — and paid for itself within the first month.

Why Simplicity Wins

There’s a lot of buzz about “AI for HR.” Many vendors promise all-in-one platforms or magical candidate matching.

Our experience?
Simple agents solve real problems.
They fit into existing processes. They automate boring tasks. And they deliver value fast.

Could Your HR Team Use an AI Agent?

If your HR team is drowning in manual tasks — screening, scheduling, tracking — there’s a smarter way.

We build custom AI agents for HR automation, tailored to your workflows.

Want to explore what’s possible?
Talk to our team.
We’ll help you identify quick wins and build solutions that save time (and sanity).

Learn More

• EU AI Act: What It Means for HR Tech

• Our AI development services